Prop-Firm Trading Journal: Rules, Records and Review Limits

A trading journal for a prop-firm account should help you reconcile the account record, retain your decisions and review the rules that apply to that particular account. Choose it against a written requirements list. An imported history, a calculated score or a public badge does not establish that the provider's conditions have been met.

Record the Account Rules Before Choosing a Journal

Start with the provider's official account dashboard and the agreement for your exact product and stage. Record the order or account start date where it affects the rules. Keep a dated copy or reference to the applicable terms rather than assuming a journal's named preset is current.

For an example of product-specific definitions, see FTMO's official Trading Objectives. That page separates account types and applicable rule cohorts. It also explains equity-based loss checks and the relevant reset time. Use the section for your account; this article does not assign one FTMO preset to every account or recommend a provider.

Separate Three Different Records

1. Transactions and account history

Compare the imported period with the terminal or broker statement. Check the account, currency, first and last timestamps, closed transactions, commissions, swaps and deposits or withdrawals. A successful connection message does not establish that all earlier history was returned. Retain the source statement and note any unresolved difference.

For MT5, MetaQuotes documents separate report sections for orders, deals and open positions. Its reports also distinguish balance from equity. Use the official MT5 statement-report documentation to understand what the exported record contains. A report total and a journal total should be compared on the same basis.

2. Current rule monitoring

A closed-trade record cannot show every floating loss that occurred while a position was open. Likewise, a balance curve reconstructed from closed transactions is not a historical equity record. Use the provider's own account controls and the trading platform for the current account state. Do not treat a delayed journal display or a historical comparison as a continuously operating loss-limit alarm.

3. Decisions and observations

Retain the setup, intended risk, entry rationale and reason for exiting separately from the imported execution record. Add psychological observations as observations, not as proof of why a trade won or lost. A short note made at the time is easier to interpret than a retrospective label chosen after seeing the outcome.

Evaluate Features with a Reconciliation Checklist

• Connection: confirm the exact platform, broker server and connection method. A broker directory entry is a lookup aid, not evidence that your account will connect.
• History coverage: check the returned date range and reconcile representative closed records and their costs. Check how partial closures and cash movements are represented.
• Metric definitions: record the calculation, period and missing-data treatment. Do not compare ratios or drawdown figures with different inputs or time boundaries.
• Notes and tags: test the actual record you can save and retrieve. A visible selection or a success-looking screen does not establish a persistent link to an individual trade.
• Sharing: inspect the public URL as a signed-out recipient. Confirm the visible account context, reporting period, source and coverage before sharing it.
• Tools: a separate position-size calculator can assist with a hypothetical calculation. It does not enforce a stop, order size or provider rule on the account.

What MyVeridex Currently Supports

MyVeridex is a trading-analytics product. Its current offered account connections are MT4 and MT5. For a supported account, the connection uses the broker, exact server, account number and a read-only investor password. cTrader, DXTrade, Match-Trader and TradeLocker are not currently offered connections. Check the returned status and the actual history available for your account.

MetaQuotes describes investor authorization as account visibility without permission to trade in both MT4 and MT5. This restricts trading permission; it is not a blanket guarantee about privacy, service security, data completeness or future availability. Do not supply a master/trading password for an analytics connection.

MyVeridex also has statement-import handling for supported MT4/MT5 HTML, XLSX and CSV structures containing closed transactions. It is not a universal parser for any file from any platform. Imported daily reconstructed values do not recover the floating-equity path between transactions.

The journal interface provides notes, an emotion selection and tags, including a strategy label. After saving, reload and reopen the entry to check persistence. Keep a separate copy of an important note until that check succeeds. An entry can still appear on screen after a save fails. Selecting trades does not confirm that permanent links to those individual trades were stored with the note. Do not rely on those selections as an account's official rule record.

The prop tracker compares available closed transactions with selected settings. Its presets are starting settings to review, not an automatically maintained copy of a provider's contract. It does not continuously observe floating equity, enforce account limits, decide which position to close or confirm a payout entitlement.

Public profiles can display recorded account metrics and available history. The MyVeridex Verified status has a specific product meaning and limitations; it is not an independent audit, an immutable complete ledger or proof that a prop firm accepts the record. Review what is visible and disclose the account and source context.

Signup currently includes a 7-day trial without a card. A paid subscription requires checkout and follows the selected billing terms. Review account capacity, scheduled update intervals and the checkout amount before purchasing; an update schedule is not a guarantee of successful synchronization.

A Session Review You Can Actually Repeat

1. Record the account and the rule version you are reviewing, with its timezone and relevant period.
2. Reconcile the available transactions with the terminal or statement. Mark gaps rather than treating an incomplete import as a full account history.
3. Write the trade rationale and any deviation from your plan. Separate observations from calculated figures.
4. Reload and reopen saved notes. Inspect the reporting period and input definitions before comparing account metrics.
5. Use the provider's own controls to check current objectives. A journal review does not replace the provider's decision or remove trading risk.

Frequently Asked Questions

Product scope and cited documentation checked on 16 October 2026. This guide covers journal selection and reconciliation, not account approval, provider-rule enforcement or a promise of trading results.